How do I add or remove people from my site's or department's Google Group?

Google Groups are like a listserv, meaning that each member of the group receives a copy of each email sent to the group's email address (group@sfusd.edu). Only DoT can create new groups, but the admin/manager of any team can request a Google Group. Once DoT creates the group, it's the admin or team manager's job to add and remove people from the group as needed. 

To add new people to your group

1. Go to groups.google.com (make sure you're logged into your SFUSD account) and search for the group. Pro Tip: You can "star" the group to make it easier to find in the future.
   
   
2. On the left sidebar, click "Members" to bring up a list of the current members of the group.
   
   
3. Click the "Add members" button.
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4. Enter email addresses with commas in between each one or copy and paste a list of emails. Make sure you're entering them as "members" of the group. To silently add them to the group (no email notification that they are in this group), leave the Welcome Message field empty - in the case of staff email groups, most people don't add a welcome message. Then click "Add members".
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   The default for all new groups is to allow only SFUSD accounts to be added to them. Please let us know if you need any of your groups opened up to allow non-SFUSD accounts to be members.​

​To remove someone from your group

1. Go to groups.google.com (make sure you're logged into your SFUSD account) and search for the group. Pro Tip: You can "star" the group to make it easier to find in the future.
   
   
2. On the left sidebar, click "Members" to bring up a list of the current members of the group.
   
   
3. Hover over their profile image, click the checkbox that appears to check it, and click the "Remove" button in the toolbar along the top. You can remove multiple people at once by checking multiple people's boxes and then clicking "Remove".

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Members vs managers

If you can add or remove people from the group, you are currently a manager of the group. If you want someone else (like a clerk or teammate) to also be able to add/remove people in the group, you can add them as a manager. To change someone from a member to a manager role (to allow them to add/remove people), click the down arrow to change their role in the group. 

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Related resources

• How do I create a group of people to make sending emails to my staff easier? (Contact labels vs Google Groups)
• Google's how-to instructions for Google Groups